Meals and Incidentals

Incidental Expenses: We will reimburse you for incidental expenses at $5.00 per day. Incidental expenses are costs incurred for fees relating to luggage carts, metered parking, toll charges, and tips. Receipts are not required.

Meals:

The AOC has also waived the requirement of needing to travel at least 30 miles roundtrip from the primary work station in order to receive reimbursement for meals not provided at the Seminar, or otherwise approved for reimbursement.

Travel times are no longer required to claim meals. If the meal is a reasonable business expense that was actually incurred, it may be claimed up to GSA rates for the travel destination may be claimed for meals - no receipt is required. See GSA website here for rates. If the claimant does not wish to look them up, the form includes the standard (lowest) GSA rate for each meal as a suggested amount. The standard GSA rate for each meal is $16.00/breakfast, $17.00/lunch, and $31.00/dinner for meals not provided as part of the conference.

Note: Please be aware that we must provide a guaranteed number of dinners for the banquet.  Seminar attendees who register for the banquet and do not attend or have not canceled their attendance may be billed for the difference between the meal cost and the per diem rate for dinner. Guest registrations not canceled will be billed at the meal cost.