Personal Vehicle Mileage: Personal vehicle mileage is reimbursed based on round-trip mileage listed on the Travel Claim Form downloadable at the Travel-Related Documents page. Mileage reimbursement is from the official work station or home, whichever is less; use Google Maps mileage estimation from your office or home to the conference site.
Ridesharing/Taxis: Uber, Lyft, or standard taxi from the airport to the hotel and returning to the airport will be reimbursed.
Rental Vehicles: The State has negotiated contracts with Hertz Corporation and Enterprise Rent-A-Car with assurances for reasonable rates, first-dollar liability insurance without cost, and a full physical damage waiver with no deductible. Should the judge decide to rent a car from companies other than those with whom the State has contracts, AOC will not reimburse insurance or sales tax. Keep in mind, the judge and/or the judges' court, and not the AOC, will be at risk for collision claims and comprehensive losses (including theft) if a vehicle is rented from a company other than the contracted companies listed below. The fuel purchase option is not reimbursable. Travelers must refuel the rental car before returning to avoid penalty refueling costs. Remember, the receipt for fuel purchase is required for reimbursement. Extra rental accessory options such as roadside assistance, satellite radios, GPS, etc., are not reimbursable expenses.
Check for the specific rates at a given location, since rates may vary. Generally, absent unusual circumstances, AOC will reimburse rental car costs to a maximum of $50.00/day inclusive of fees. If two or more travelers are sharing the rental car, a note must be made on the email submission with the travel claim that a larger vehicle was rented as the car was shared (list all Judge(s) names) and the AOC will reimburse up to $100/day inclusive of fees. Please submit the original paid receipt with the travel claim.
State of Nevada Rental Car Links and Information
- Hertz Corporation (800) 654-3131
Contract: CDP#88103 / Small vehicle $33.33
- Enterprise Rent-A-Car (800) 736-8222
Contract: XZ54WNV Pin: NEV / Midsize vehicle $33.33