Travel Reimbursement

The AOC prefers that reimbursement be made to the County or Court which is already an established payee but will reimburse an individual traveler if necessary. Both options are listed below with requirements noted.

Option 1: Reimbursement to the County or Court requires the following to be emailed to: AOCaccounting@nvcourts.nv.gov

• A memo or invoice on County or Court letterhead, which can be submitted for multiple travelers, clearly stating the following:
  • Name of the County or Court seeking reimbursement
  • Reference: Specialty Court Conference and the dates of travel
  • The name(s) of the traveler(s) that the County or Court are seeking reimbursement for
  • The amount of reimbursement for each traveler
  • All required receipts
  • AOC travel claim form filled out and signed by the traveler
• If submitting one memo for multiple travelers, please be sure to clearly label all receipts or ensure the traveler’s name is visible so we can align each receipt with each travel claim form.

Option 2: Reimbursement directly to the traveler requires the following:

• Email travel claim form and required receipts to:  AOCaccounting@nvcourts.nv.gov
• Become an established payee with the AOC
  • After the travel claim is received, the AOC accounting group will email an excel payee registration form that must be filled out and emailed back as an excel file to: AOCaccounting@nvcourts.nv.gov
  • A voided check or bank letter confirming the travelers banking information will also be required to be sent via email when the excel file is returned

All AOC travel information can be found here: https://nvcourts.gov/aoc/administration/budgets_and_accounting/travel

If there are any additional travel related questions, please reach out to the AOC accounting group at: AOCaccounting@nvcourts.nv.gov