The State has negotiated contracts with Hertz Corporation and Enterprise Rent-A-Car with assurances for: reasonable rates, first-dollar liability insurance without cost, and a full physical damage waiver with no deductible. Should the judge decide to rent a car from any company other than those with whom the State has contracts, AOC will not provide reimbursement for insurance or sales tax. Keep in mind, the judge and/or the judge's court, and not AOC, will be at risk for collision claims and comprehensive losses (including theft) if a vehicle is rented from a company other than the contracted companies listed below. The fuel purchase option is not reimbursable. Travelers must refuel the rental car before returning, to avoid penalty refueling costs. Remember, the receipt for fuel purchase is required for reimbursement. Extra rental accessory options such as roadside assistance, satellite radios, GPS, etc., are not reimbursable expenses.
Check for the specific rates at a given location, since rates may vary. Generally, absent unusual circumstances, AOC will reimburse rental car costs to a maximum of $50.00/day inclusive of fees and sales tax (slightly more per day if more than one person is riding to the Conference in the same car). Please submit the original receipt with the travel claim.
Contract: XZ54WNV PIN: NEV
Personal Vehicle Mileage:
Personal vehicle mileage is reimbursed at $0.575 per mile, round-trip, for your travel. However, if a less expensive method of travel is available and you are driving for your personal convenience, you will only be reimbursed at the personal convenience mileage rate of $0.2875 per mile, round-trip. Mileage reimbursement is from the official work station or home, whichever is less. Use Google Maps mileage estimation from your office or home to the Conference site, or if traveling within Nevada, the official State of Nevada Road Map mileage chart